Collaboration and Management Across Borders †MyAssignmenthelp.com

Question: Discuss about the Collaboration and Management Across Borders. Answer: Introduction Project management is an important aspect in the industrial sectors. Every company situated globally follows the project management requirements for meeting the goal of their intended project. Hydraulink Australia is a manufacturing based company which is focused on the supply and manufacture of hydraulic related items. They have decided to expand their official architecture for serving the needs of the local people utilizing their business services. This report includes a discussion of the organizational aspects. This report also includes a stakeholder analysis and an implantation schedule along with a meeting organization plan. Organizations name: Hydraulink Australia Industry sector: Manufacturing industry Employee numbers: 200 List the job roles: 1. Assembler/Fabricator- responsible for assembling the end products by manual or automated tools. 2. Solder/welding expert- for welding purposes 3. Production manager- responsible for overseeing the production of the site 4. Machinist- responsible for maintaining and setting up of mechanical or automated machines 5. Quality control inspector- responsible for monitoring the quality of the materials and the end-products which will meet the demands of the stakeholder Services and products: Hydraulic based machine parts Which locations would be suitable to open new premises for this organization 1. Local areas of Australia where the company is experiencing sales 2. NSW region List what products will be selected to start this new sites 1. Construction based machines for building the site 2. Stakeholder permits (Taking permits from the government of the area) 3. Resources will be required (labor and financial resources) What staff will be needed in the new location and whom will this new staff be reporting to The new location of the office will be comprised of local employees. These employees will report to the managers who will in turn report to the general manager responsible for the office. The staffs will include accounting staffs, sales staffs, HR staffs and mechanical staffs. Each of these staffs will be reporting to their respective team lead and managers. In addition, the office will also be comprised of quality managers and production managers. What resources, infrastructure will be required for the new site For the new site, financial resources are the first consideration for finishing the site. The next resource if human resources in the form of labor. The next is the installation of machineries. Lastly, the interior designing resources like doors or windows are to be used. What resources you already have available to use for the new sites According to the present infrastructure of the company, only financial resources are present for considering the construction needs. Are there any specific requirements that will ensure that clients can access the organization The offices will be situated in local areas and will be comprised of local employees related to that area. This will ensure effective communication among the clients and the employees. Are there any legislative requirements which the organization must follow: 1. National Construction Code of Australia 2. Australian Procurement and Construction Council Are there any issues or risks or additional requirements which may impact on the project schedule and planning The site needs to plan the resources required for effective performance of the project. In case the resources are not gathered in time, it will lead to delay in the project development. Project plan and requirements This section of the report discusses about the various stakeholders of the project. Goal / task Steps Specialist Priority Timeline 1. Analyze the resources required for the project In this goal, the objectives include the planning of the project. This will help in getting a general idea of the requirements (Kerzner and Kerzner 2017). The next step involved is to generate budgeting for the resources such that the cost of the project will be estimated before the commencement of the process. Project manager Very high 1-2 months 2. Resource acquisition This goal of the company will help in analyzing and gathering the needed resources. This will be done by considering the needs of the stakeholders. This goal will also involve gathering of government permissions for constructional activities. Manager responsible High 3-6 months 3. Development of the site The Company will issue the commencement of the site. This will help in addressing the requirements of the project. Once an infrastructure is made, the business activities will be emphasized such that it can be able to meet the needs of business. Site manager Medium 5-8 months 4. Staff hiring This task will need hiring of additional staff of the company. As the expansion of the company is considered, the need for added staffs is adopted. This will mainly be done by appointing local people who are qualified for the job (Schwalbe 2015). Job postings and listings will help in addressing this task effectively. Recruitment department High 7-12 months Project timeline 1st-2nd month 3rd-4th month 5th-6th month 7th-8th month 9th-10th month 11th-12th month Planning of the project Budgeting and cost estimation Resource gathering Government permissions Development of the site Hiring staffs Resource requirements Resource Name Standard Rate Overtime rate Cost Accrue At Base Calendar Project Manager $50.00/hr $0.00/hr $0.00 Prorated Standard Resource manager $45.00/hr $0.00/hr $0.00 Prorated Standard Financial manager $40.00/hr $0.00/hr $0.00 Prorated Standard Supervisor $40.00/hr $0.00/hr $0.00 Prorated Standard Quality analyzer $35.00/hr $0.00/hr $0.00 Prorated Standard Quality manager $35.00/hr $0.00/hr $0.00 Prorated Standard Costs analysis Task Name Cost Development of additional office spaces of Hydraulinks Australia $19,000.00 Project initiation phase $4,000.00 Developing the business case $1,600.00 Appointing project team members $2,400.00 Planning phase $8,000.00 Creating project plan $3,800.00 Creating resource plan $4,200.00 Execution phase $4,000.00 Objectives and scope certification $2000.00 Implementation of quality management system $1500.00 Identifying customer group $500.00 Closure phase $3,000.00 Documentation $3000.00 Risk assessment Risks Risk identification Risk categorization Risk analysis Risk management Mitigation plan Inappropriate monitoring of stakeholder needs Gathering information from sources Project based risk Analysis of the consequences Reduction The stakeholder need is to be considered by following the critical success factor of the project. Wrong analysis of budget Collecting information from sources Financial risk Analyzing consequences Reduction Analysis of the budget is required such that proper allocation of the required resources can be done Improper management Adoption of risk management tools Management risk Analysis of consequences Reduction As the deadline of the project is fixed, the need for management is required. The changes in the schedule assigned for the project can pose various problems in the system. This is a major risk to the system which can lead to delay in the system (Fleming and Koppelman 2016). Changes in the date can also lead to difference in cost of the material which in turn will lead to changes in the budget aspects of the system. These are to be noted for considering the project schedule. Implementation schedule Tasks Requirements Mechanisms required Schedule 1. Verifying the scope and objectives and reviewing changes a) The first requirements is to verify the objectives associated b) This will be monitored for meeting the project requirements a) Measuring the changes b) Recording changes and implementing it 1st month 2. Quality management implementation for reviewing progress a) The requirement is to hire a quality management professional a) Monitoring of the requirements will be done by measuring standards 3rd month 3. Conducting analysis for checking variances a) The need for analyzing the progress of the project is required so that a plan can be made regarding the end of the project a) Reporting can be done by online list building which will store all the reporting instructions 11th month It was reviewed in the team meeting that the project schedule can be made by considering a more diversified timeline. However, for this project, the timeline was made by considering the prospect of the business. The business processes will continue in the partially finished building so that business is on track. Conclusion Thus, it can be concluded that the utilization of project management techniques can help in solving the requirements of business. This will also help in addressing the requirements of the project considered in Hydraulinks Austria. The company will also be able to address them in their business prospects such that an effective scheduling is maintained. This report has thus included a description of the company which explains the required aspects and the details of the company. This report has also included a stakeholder consideration and scheduling aspects for considering the various included aspects of the project like the cost, resources, risks and timeline. Lastly, an implementation plan is also addressed in this report with a review of the schedule. References Binder, J., 2016.Global project management: communication, collaboration and management across borders. Routledge. Fleming, Q.W. and Koppelman, J.M., 2016, December. Earned value project management. Project Management Institute. Harrison, F. and Lock, D., 2017.Advanced project management: a structured approach. Routledge. Heagney, J., 2016.Fundamentals of project management. AMACOM Div American Mgmt Assn. Kerzner, H. and Kerzner, H.R., 2017.Project management: a systems approach to planning, scheduling, and controlling. John Wiley Sons. Kerzner, H., 2018.Project management best practices: Achieving global excellence. John Wiley Sons. Mir, F.A. and Pinnington, A.H., 2014. Exploring the value of project management: linking project management performance and project success.International journal of project management,32(2), pp.202-217. Schwalbe, K., 2015.Information technology project management. Cengage Learning. Turner, R., 2016.Gower handbook of project management. Routledge. Walker, A., 2015.Project management in construction. John Wiley Sons.